Pacific Association of Technical and Vocational Education and Training (PATVET) Suva, Fiji Islands
ARTICLES OF ASSOCIATION
Drafted by regional stakeholders in the TVET sector at the meeting to reshape the association's strategic vision held in Suva in November 2006.
NAME OF THE ASSOCIATION
The name of the Association shall be Pacific Association of Technical and Vocational Education and Training (PATVET).
In this document:
- "TVET" is technical and vocational education and training. TVET is concerned with the acquisition of knowledge and skills for the world of work, inclusive of and with respect to the traditional knowledge and skills of the Pacific.
- "Association" means the Pacific Association of Technical and Vocational Education and Training (PATVET).
- "Executive Members" means the elected officers of the Association.
- "TVET sector" includes TVET institutions, education administrations (government and non-government), professionals involved in the delivery of TVET, graduates and students of TVET, and those industries that have an interest in or reliance on technically or vocationally-skilled employees.
- "Member" means a member of the Pacific Association of Technical and Vocational Education and Training.
- "PICT" means the Pacific Island Countries and Territories listed in Annex 1 which are members of Secretariat of the Pacific Community (SPC).
- "SIS" means Small Island States of the Pacific that have a population under 100,000 people. For a complete list, see Annex 2.
- "Trustee" means trustee as defined in the Charitable Trusts Act of Fiji (Cap 225).
The Association is to be the principal interactive forum for the TVET sector to discuss and debate issues of concern to the sector. As well as advocate on behalf of TVET in the wider education and development sectors.
The Association will be a united voice to advocate, influence, promote, lead and set standards for TVET in the Pacific.
The Association will:
- Advocate for overall development of the TVET sector in the Pacific
- Influence TVET policy formulation and resource mobilization,
- Lead the charge to set standards on the delivery and recognition of TVET in the Pacific
- Promote TVET career opportunities for Pacific peoples in the region, and the wider international community
- Promote measures to secure life skills and sustainable livelihoods in the Pacific.
PRINCIPLES / HOW THE ASSOCIATION WILL WORK
The Association, through its members and in consultation with relevant organisations and associations shall:
- Promote cooperation and support through the exchange of knowledge and the dissemination of information
- Promote partnerships between TVET providers, both in the public and private sector, administrators, industry and supporters
- Promote equitable access to TVET in the Pacific region
- Undertake all other activities that the Association may deem necessary to attain its goals
MEMBERSHIP OF THE ASSOCIATION
There shall be three categories of members, namely members, associate members and honorary/life members. Membership may be accepted by the Executive Committee and ratified by two thirds of the members attending an Annual General Meeting. Members whose subscriptions have lapsed for more than two years (after a reminder) may be deemed to have withdrawn from the Association.
Qualification of Members
- Members are representatives of PICT institutions, governments, agencies or associations actively involved in the TVET sector.
- There will be one member per nation, comprising a nominee of a national TVET association. Where these associations are not representative, or do not yet exist, additional or alternative applicants may be allowed as members at the discretion of the Executive Committee.
- Their representatives shall have the right to vote.
- These members shall pay an annual subscription fee.
- Associate members are persons who have applied and been approved, based on their active involvement in Pacific TVET, as members by the Executive Committee
- Associate members shall have the right to address meetings of the Association but are ineligible to vote.
- Honorary/Life membership may be conferred to an individual at an Annual General Meeting of the Association. No subscription fee will apply.
- Honorary/Life members shall have the right to address meetings of the Association but are ineligible to vote.
Resignation of Members
Any member of the Association who wishes to resign shall inform the secretary in writing, addressed to the Chairperson. This notification must be received not less than 30 days prior to the proposed date of an AGM.
- The Association shall have four Trustees who shall hold office for a period of five years or until replaced or removed by due resolution at any Annual General Meeting. Duties of Trustees are as defined in the Charitable Trusts Act of Fiji (CAP. 225).
- Any trustee of the Association who wishes to resign shall inform the secretary in writing, addressed to the Chairperson. This notification must be received not less than 90 days prior to the proposed date of an AGM.
- The Association shall hold an annual general meeting with not less than twelve months and not more than eighteen months between the date of one annual general meeting and the next.
- The Executive Committee shall meet at least twice in one year.
- The Executive Committee may, when necessary, convene an extraordinary general meeting.
- The Secretary shall be responsible for providing notice of annual general meetings and a draft agenda to reach members at least 30 days prior to such meetings.
PROCEEDINGS AT MEETINGS
- No business of the Association shall be transacted at any such annual general meeting or extraordinary meeting unless a quorum of 30% of members, and at least five PICTs in the region are represented. SIS must be represented.
- Where practicable the venue of the meetings may be rotated throughout member nations and will be held at a place with convenient access to the principal activities of the TVET sector in that country.
- Agendas for meetings will be developed by the Executive Committee from old business, ongoing projects and activities, and written proposals from members.
- Voting rights shall be limited to one vote per member.
- The Secretary shall be notified in writing if a member wishes to vote by proxy, seven days prior to the AGM.
EXECUTIVE COMMITTEE FOR THE ASSOCIATIONExecutive Committee Membership
- The Association at the annual general meeting shall elect a Chair and four Executive Committee members, who shall hold office for a period not exceeding four years, renewable for another four years at the discretion of the plenary. One of the Executive Committee members must represent a SIS. The Executive must also comprise at least 2 women and 2 men (or a 40% minimum representation each).
- The Community Education Training Centre of the Secretariat of the Pacific Community shall provide secretary and treasurer functions, in an ex-officio capacity, to the Association until such time that either party decides otherwise. In this event the Annual General Meeting shall elect a secretary and a treasurer who shall be additional members of the Executive Committee.
- In the event that a regular member on the Executive Committee is unable to perform their duties for whatever reason, that person shall cease to be on the Executive Committee. The Executive Committee shall have the power to co-opt any other regular member from the Association until the next Annual General Meeting. Members must be advised of this change in writing, not more than 30 days after it comes into effect.
- Executive Committee members shall not receive any remuneration for their service to the Association as an Executive Member. However, the Executive Committee may approve payment of any sum to any person, including members of the Executive Committee, for other services rendered to the Association.
Executive Committee Elections
- The Executive Committee will be elected each year at the AGM.
- All regular Members are eligible to put forth one candidate for election.
- The Secretariat shall call for nominations for the election no less than 30 days before the AGM.
- The Secretariat shall distribute the candidate profiles and election instructions no less than 21 days before the election.
- Postal and proxy votes must be received no less than 7 days prior to an AGM.
- Election results will be announced at the end of the AGM.
- All regular Members are able to vote.
- Each member nation shall have only one vote. Where a nation is not represented by a national TVET association, multiple votes from one nation will be aggregated to represent a national vote.
- There are representation requirements on the PATVET Executive that stipulate at least 2 women, 2 men and one small island state member must be elected. Where this does not occur through a clear majority vote, the majority vote within that cohort will be considered an election in itself.
- Where insufficient women, men or small island state candidates have been nominated for the election, nations may put forth a second candidate who meets that qualification.
POWERS AND RIGHTS
- The Plenary at an Annual General Meeting shall have the power to make rules, by-laws, standing orders and regulations to ensure compliance with, and the efficient implementation of the provisions of the Articles of Association, and to vary, amend or repeal the same to further the objectives of the Association.
- The Plenary at Annual General Meetings, upon the advice of the Executive Committee, shall have the power to establish sub-committees to further the objectives of the Association.
- The Executive Committee shall arrange and manage the business of the Association and exercise all delegated powers, which shall include the power to:
- convene and regulate the proceedings at, and the conduct of Annual General Meetings and Extraordinary Meetings of the Association
- make rules to regulate proceedings of the Executive Committee for the dispatch of business of the Association
- further the goals of the Association.
- Annual subscriptions shall be determined at each AGM.
- Funds raised shall be held in a bank account to be used as determined by the Executive Committee on behalf of the Association.
- The Executive Committee shall maintain any number of accounts in the name of the Association in any such bank as the Executive Committee may deem necessary and proper.
- The accounts of the Association shall be maintained by the Community Education Training Centre in its role as treasurer and shall be open for inspection by any member of the Association upon request.
- The Executive Committee shall submit to the AGM an annual operational plan with the corresponding budget requirement.
- The accounts of the Association shall be audited annually by an independent body, which shall be the external auditor appointed by SPC. The audited accounts shall be submitted to the AGM.
- The financial year of the Association shall be from 1 January to 31 December each year.
- The treasurer, on written instructions from the Executive Committee, shall be authorised to sign cheques and withdraw money from the Association bank accounts.
- The Secretary shall provide minutes of the Meetings to:
- all members of the Association
- those who addressed the meeting
- any other person or body so determined by the Meeting.
- The Secretary shall keep copies of all minutes and Association papers.
The Association shall have a Common Seal of such make and design as the Executive Committee shall decide but such seal shall not be affixed to any instrument or document for and on behalf of the Association except by the authority of the Executive Committee. Such affixation shall be duly attested to by at least one Executive Committee members and the Secretary of the Association.
The Association shall be dissolved in accordance with the Charitable Trusts Act of Fiji (Cap 225) when a special resolution is passed at an AGM requiring the Association to be dissolved. Disposal of any assets remaining after payment of debts shall be decided by the Trustees.
CHANGES TO THESE ARTICLES OF ASSOCIATION
- Changes to Articles of Association can only be effected by 75% majority vote of members present at a duly convened meeting of the Association.
- Notices of motion for changes to these Articles of Association are to be provided in writing to the Secretary no later than 30 days in advance of the meeting at which they are to be tabled. The Secretary is then to make available prior to the meeting, details of the proposed changes.
- American Samoa
- Cook Islands
- Federated States of Micronesiaf
- Fiji Islands
- French Polynesia 6. Guam
- Marshall Islands
- New Caledonia
- Northern Mariana Islands
- Papua New Guinea
- Solomon Islands
- Wallis and Futuna
- American Samoa 2. Cook Islands
- Marshall Islands
- Northern Mariana Islands
- Wallis and Futuna