SPC is committed to openness and transparency. As part of that commitment, SPC makes available online its key governance documents, policies and guidelines.
- Social and environmental responsibility policy
- Planning, evaluation, accountability, reflection and learning policy
- Anti-money laundering and counter-terrorism financing policy
- Procurement policy
- Grants and sub-delegation policy
- Fixed and small value items policy
- Cash management policy
- Investment policy
- Credit card policy
In addition, SPC makes available the documents from its governing body meeting in the Digital Library.
SPC staff are expected to maintain the highest ethical standards, as are SPC’s contractors. SPC has established an internal audit function that reports to SPC’s Audit and Risk Committee.
As a demonstration of its commitment to these practices, SPC has established a mechanism for the public to report any misconduct, abuse of authority or any form of wrong-doing by individuals working for SPC or contracted by SPC.
In particular, people may choose to:
- lodge a bidder or applicant protest, under SPC's Procurement policy or Grants and Sub-Delegation Policy
- report allegations of potential misconduct an SPC staff member or contractor including fraud, corruption, discrimination, bullying, harassment, sexual harassment, sexual exploitation, violence, domestic violence, child and vulnerable adult protection, under Chapter XI Work culture and behaviours, Manual of Staff Policies
- raise a grievance about an SPC project and its impact on an affected community or natural environment, under SPC’s Social and Environmental Policy
SPC staff and vendors who are ‘whistle-blowers’ are protected from retaliation under SPC’s Protection against Retaliation framework (Chapter XI, Part A, Section 5, Manual of Staff Policies)
Investigations will be carried out under Chapter XII Investigations and disciplinary actions, Manual of Staff Policies.
All allegations of fraud are reported to SPC’s Audit and Risk Committee.
A bidder involved in an SPC procurement process may lodge a protest if they considers they were not treated fairly, or that SPC failed to properly follow the requirements of the Procurement policy.
To lodge a protest, you can email [email protected]. Your protest will need to include:
- your full contact details
- the details of the relevant procurement
- the reasons for your protest, including how the alleged behaviour negatively impacted on your bid
- copies of any documents supporting your grounds for protest
- the relief that is sought.
Your protest will be recorded and will be acknowledged promptly. You may be contacted to provide more information. An impartial and independent staff member uninvolved in the original procurement process will be nominated to investigate your protest.
Your protest will be received in good faith and will not impact your involvement in future bids.
Fraud, corruption, and other misconduct
To report allegations of potential misconduct by an SPC staff member or contractor including fraud, corruption, discrimination, bullying, harassment, sexual harassment, sexual exploitation, violence, domestic violence, child and vulnerable adult protection you can email [email protected].
Your report should contain as much information as possible to enable an investigation of the complaint and include
- information about the alleged act of fraud, corruption or misconduct
- when, where and how the alleged act occurred
- who was involved, in or, may have knowledge of, the act
- any documents, evidence, or details of witnesses that may support your allegations.
Your complaint will be recorded and acknowledged promptly. You may be contacted to provide further information. SPC will then determine whether to initiate an investigation under Chapter XII Investigations and disciplinary actions, Manual of Staff Policies.
Grievance mechanism for impact on affected communities
SPC is committed to receiving any concerns or grievances from an affected community, about the environmental and social plans or performance of any SPC project.
If you are concerned that you, your community or your environment may be or is currently being adversely affected because of a project that SPC is implementing, then please let us know by sending the grievance complaint form to [email protected]
SPC will receive and acknowledge your complaint. You may be contacted for further information to help us understand your concerns. Your grievance will be considered and recommendations made to senior management about a potential action plan.