Information about SPC’s procurement activities can be found on this page, including procurement notices, advertisements and details of contract awardees.
This information is available online in the interests of ensuring our processes are fair, open and transparent.
Policies
SPC’s Procurement policy sets SPC’s framework for making purchases. The policy is guided by the principles of ethics, value for money, open competition, and social and environmental responsibility.
SPC’s Privacy Policy establishes SPC’s framework for handling of personal information. These are supported by Guidelines for handling the personal information of bidders and grant applicants which describe what information SPC may collect and how it may be used and disclosed.
Enquiries
For enquiries about SPC procurement activities, please contact: [email protected]. If a bidder involved in an SPC procurement process considers they were not treated fairly, or that SPC failed to properly handle personal information, then the bidder may lodge a complaint (see Accountability).
Conflict of Interest
A conflict of interest may arise from economic or commercial interests, political, trade union or national affinities, family, cultural or sentimental ties, or any other type of relationship or common interest between the bidder and any person connected with the contracting authority (SPC staff member, consultant or any other expert or collaborator mandated by SPC).
The existence of a potential or apparent conflict of interest does not necessarily prevent the bidder involved from taking part in a procurement process. However, the declaration of the existence of such a conflict by the persons involved is essential and allows SPC to take appropriate measures to mitigate it and prevent the associated risks.
Bidders participating in any SPC procurement process (RFQ/RFP) are therefore invited to declare any situation, fact or relationship which, to their knowledge, could generate a real, potential or apparent conflict of interest. This declaration must be made by completing and sending to SPC the following form attached to the proposal/quotation.
Failure to declare a potential conflict of interest may result in the bidder being refused a contract or placed on SPC's list of non-responsible suppliers.
Complaints and Comments
SPC will consider, respond promptly and impartially to a complaint lodged by an unsuccessful bidder under the Procurement Policy. The complaint will be received in good faith and will be dealt with in a way that does not prejudice the complainant's ongoing or future participation in procurement or affect any rights of the complainant.
The complaint will need to be in writing and emailed to [email protected], within 10 working days of the award of the contract notice being published. The formal complaint should outline the name of the tender and the details of the complaint.
For more information see Accountability.